Compensation: $18.23 - $22.11
Position Summary:
This class is the fourth of six levels in the Administrative Services series. Incumbents provide advanced administrative services requiring a broad knowledge of the assigned department/division. Responsibilities may include collecting, reconciling, and maintaining complex data; coordinating and implementing departmental processes; providing accurate information during high-impact and risk situation; monitoring budgets, accounts, billings, and/or expenditures; monitoring project timelines and identifying issues; preparing financial and/or statistical reports; preparing meeting agendas and taking official meeting minutes for distribution and documentation; planning and coordinating events; independently preparing materials for supervisor's meetings; determining priority items for supervisor; and reading and responding to supervisor's voicemail and e-mail. Incumbents may supervise student workers and/or part-time staff.
Requirements:
Education:
Associate's degree.
Experience:
Four years experience providing administrative support services.
* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.
Knowledge:
Skills:
Physical:
Responsibilities:
These duties are a representative sample; position assignments may vary. | Potential Frequency | |
---|---|---|
1. | Prepares, reviews, interprets, compiles, and analyzes a variety of complex information, data, forms, records, business correspondence, budget information, and/or reports; makes recommendations based on findings. | 25% |
2. | Provides advanced administrative and technical assistance which includes; monitoring project timelines and identifying issues; preparing financial and/or statistical reports; preparing meeting agendas and taking official meeting minutes for distribution and documentation; planning and coordinating events; | 20% |
3. | Manages complex calendars, schedules meetings, arranges appointments, makes travel arrangements; and performing related duties. | 15% |
4. | Drafts and types a variety of business documents, including letters, memos, contracts, and/or other related documents. Utilizes desktop publishing. | 20% |
5. | Responds to requests for information, in person, via e-mail, and over the phone; takes and transmits messages; answers department questions and provides information; directs visitors to appropriate locations. | 15% |
6. | May prioritize and assign work to student workers and/or part-time staff; monitor the performance of staff; and train students and/or staff on work methods and procedures. | 5% |
7. | Performs other duties of a similar nature or level. | As Required |